You can’t be a new-age contemporary law firm if you’re still following age-old processes. If your practice is still buried deep under the piles of admin work - from intake forms to follow-ups carried out by your legal assistants, save up to 40% or more of your time with remote virtual legal assistants.

Why Should You Share the Load with Virtual Legal Assistants?

Virtual legal assistants are the most sought-after solution today for firms that are implementing cost-effective approaches to upscale and expand beyond home regions. Additionally, the opening up of remote legal jobs has drastically spiked up seamless collaboration efforts keeping legal firms on the lookout for greater opportunities across nationalities and time zones. The flexibility in hiring offshore virtual legal assistants also enable firms to switch between freelance, part-time, and contract-based employees as opposed to recruiting a full-time in-house legal assistant and drastically cut down on overhead and placement costs. Uncompromising on quality, a remote legal assistant hire ensures to be available on-demand.

At Teams Squared, upon a rigorous vetting process we ensure to provide only the Top 5% of remote legal talent from emerging markets in South and Southeast Asia, Africa, and Latin America giving legal firms access to a range of global legal talent.

10 Tasks a Virtual Legal Assistant Can Take Off Your Plate Today

The tasks below look seemingly repetitive, but those are the exact ones cutting down on valuable time your legal professionals could be redirecting towards new client acquisitions and upscaling of your firm.

1. Client Intake & Lead Qualification‍

Keep your firm responsive 24/7 with a remote legal assistant who handles client queries, follow-ups, and lead screening. Using platforms like Clio Grow or Lawcus, they ensure client communication is prompt and well-documented—no more missed leads or delayed responses.

2. Scheduling & Calendar Management

‍From syncing calendars and scheduling discovery calls to coordinating with clients across time zones, virtual assistants keep your day structured and aligned. Whether your team prefers Outlook or Google Calendar, they'll keep everything on track—without the back-and-forth.

3. Legal Document Drafting & Formatting

‍Save up to 40–60% of your lawyers’ time by delegating first drafts, formatting, and revisions. VAs can create consistent, branded templates and manage document versioning without the bottlenecks—ideal for court forms, client letters, and internal briefs.

4. Legal Research & Case Law Summaries

‍Instead of your lawyers digging through precedents and statutes, a remote assistant can handle it—pulling focused results from trusted databases like Westlaw or LexisNexis. The outcome? Clean, jurisdiction-specific summaries ready for quick review.

5. Billing & Invoicing Support

‍Tracking billable hours, preparing invoices, and following up on payments are crucial but repetitive. A virtual assistant can maintain accurate records and help manage billing software, ensuring nothing disrupts your firm’s cash flow.

6. Email & Communication Management

‍Whether it’s triaging high-priority emails or drafting standard replies, your virtual assistant ensures communication stays professional and on time. They can also flag client updates, track follow-ups, and maintain message logs—all while freeing your senior staff from inbox overload.

7. Transcription of Legal Recordings & Notes

‍From hearings to internal memos, transcription is best handled by someone with precision and speed. Your virtual legal assistant can use tools like Otter or Rev to produce fast, clean transcripts—letting your team focus on case-building, not typing.

8. CRM & Case Management System Updates

‍Outdated CRM or case records create unnecessary friction. A remote assistant can maintain clean, updated client databases, keep deadlines accurate, and log case notes—whether you're using Clio, Smokeball, or a customized in-house system.

9. Contract Review (Preliminary/Standard)

‍Need help reviewing NDAs, standard agreements, or basic redlines? Virtual legal professionals can manage first-pass reviews and flag key issues—working within tools like DocuSign or PandaDoc—so your attorneys can step in only when it really matters.

10. Administrative Support & Workflow Automation

‍From organizing digital files and renaming case documents to helping set up simple automations in tools like Zapier, your VA can streamline processes behind the scenes. The result? Fewer bottlenecks and smarter workflows across your firm.

Why Should Your Firm Hire from Emerging Markets?

It’s not just about cost. It’s about unlocking opportunity. By hiring from emerging markets, you tap into diverse perspectives, legal systems, and time-zone advantages, while building bridges for future market expansion.

At Teams Squared, we deliver on this promise with integrity. Our rigorous screening process ensures you only work with the Top 5% of remote legal talent. Every candidate is evaluated not just for skill, but for adaptability, attention to detail, and alignment with your firm’s values and goals.

Connect with us to free up your time and boost your law firm’s efficiency.
‍At Teams Squared, we match you with top-tier, elite virtual legal assistants sourced from emerging markets—and we work exclusively with the Top 5%.

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